VRChat Convention Scale Calculator
Planning a large VRChat convention? Enter your expected attendance and event details to get instance requirements, moderator coverage checks, and a recommended announcement timeline.
Event Parameters
Simultaneous online at the busiest moment.
% of attendees who leave each hour (default 20).
Scale Results
Peak instances
8
at 500 attendees
Avg instances
7
with 20% turnover/hr
Total unique visitors
1100
over 6 hr(s)
Mod coverage
Short 3
Large event — significant coordination needed
8 instances requires a dedicated ops team. Use a staff Discord channel to coordinate across instances in real time.
Real-world scale reference
Furality Somna 2025 — 26,405 attendees across ~330 simultaneous instances. One of the largest VRChat events ever held, running across multiple convention days.
Recommended Announcement Timeline
2 weeks before
First announcement — event name, date, world. Use Discord countdown timestamp.
1 week before
Reminder post with full details, rules, and access type (public / group / invite).
48 hours before
Second reminder. Confirm moderator rosters. Test world one more time.
1 hour before
Final countdown post. Spin up instances. Greeters in position.
Event opens
Announce doors open. Post world link and any instance navigation instructions.
Post-event
Thank-you post. Collect highlight clips. Debrief with staff.
Run your own VRChat server.
Rent a private VRChat server on real hardware — full control-panel access, your mods, your configs, your rules. It's your server; run it your way.
Don't want to run it yourself? Our managed services & consulting team will set it up and keep it running for you — game servers, Windows, Linux, and cloud, from 10+ years of MSP work.